1. Title

1.1 The Club shall be called St. Osyth Cricket Club.
1.2 The Club colours shall be bottle green and maroon.
1.3 The Club crest shall be a raven above crossed keys and a sword.
1.4 The Club shall be affiliated to the England and Wales Cricket Board and its County and District bodies.
1.5 The Club shall be affiliated to St. Osyth Playing Field (Registered Charity # 1054653).

2. Objects

2.1 To encourage the playing of the game of cricket through the provision of playing and practice facilities, fixtures and coaching for all playing members.
2.2 To afford all members such benefits and privileges as it may be possible to arrange.
2.3 To ensure all members, playing and non-playing, conform to the Laws of Cricket and Codes of Conduct.
2.4 To encourage members of all categories to participate in the life of the Club through playing, social and fund-raising activities and general management.

3. Membership

3.1 Membership shall be open to all irrespective of age, gender, disability, race, ethnic origin, creed, colour, social status or sexual orientation.
3.2 There shall be three categories of membership:

Ordinary. This shall be open to those persons wishing to play cricket who have been deemed eligible by the Executive Committee.

Colts. This shall be open to those persons who were on 1st September of the preceding year aged 17 or under, who have been deemed eligible by the Executive Committee.

Vice Presidents. This shall be open to those persons wishing to become social members of the Club who have been deemed eligible by the Executive Committee. 

3.3 The membership fees for each category shall be agreed upon annually. Membership fees shall be payable by 1st June each year.
3.4 No person shall be eligible to take part in the business of the Club unless the appropriate membership fee has been paid by the specified date, or membership agreed by the Executive Committee. No person shall be eligible for selection for any club team unless the membership fee has been paid by the specified date.
3.5 A match subscription fee shall be levied on Ordinary and Colts members. This fee shall be agreed upon annually.
3.6 The Executive Committee shall have the power to suspend or exclude any member, in any category, for contravention of this Constitution and/or Codes of Conduct. Any member so suspended or excluded shall have the right of appeal as set out in this Constitution.
3.7 Resignations shall be intimated in writing to the Hon. Secretary.

4. Management

4.1 The transaction of the business of the Club shall be vested in an Executive Committee elected at the Annual General Meeting which in addition to the powers of the authority of this Constitution may exercise all powers and authority and undertake all acts in the furtherance of the objects for which this club is established and are not hereby expressly directed.
4.2 Membership of the Executive Committee shall be formed from the following:

President (ex officio).

Chairman.

Hon. Secretary.

Hon. Treasurer.

Hon. Fixture Secretary.

Colts Manager.

Captains and Vice Captains of each XI.

Up to two other elected Ordinary members or Vice President members of the Club.

4.3 The quorum for meetings of the Executive Committee shall be five members.
4.4 The Executive Committee shall have the power to appoint any sub-committee and determine its terms of reference.
4.5 The selection of teams shall be made by a Selection sub-committee of the Executive Committee.
4.6 The Executive Committee shall have the power to fill any vacancies which may occur in it during the year.
4.7 The Executive Committee, or any sub-committees of the Executive Committee, have the power to co-opt up to two members who are deemed appropriate. Such co-opted members are not entitled to vote. Co-opted members may be non-members of the club invited to advise on specialist subjects.
4.8 The Executive Committee shall at its final meeting prior to the Annual General Meeting appoint the following officers, to serve for one year from the date of the Annual General Meeting, subject to the approval of the Annual General Meeting:

Club Welfare Officer.

Hon. Auditor.

 

5. Duties of Officers

5.1 The President shall be the principle officer of the Club. Any member of the Club shall have the right of appeal to the President arising from any decision of the Executive Committee or an Internal Club Inquiry.
5.2 The Chairman shall chair the Annual General Meeting and any meetings of the Executive Committee.
5.3 The Hon. Secretary shall be responsible for the orderly administration of the affairs of the club. The Hon. Secretary shall be responsible for:

All correspondence.

The Notice, Agenda and Minutes of the Annual General Meeting and meetings of the Executive Committee.

The maintenance of a register of members of the Club.

Keep all members informed of the activities of the Club.

Keep in contact with all external organisations with which the Club is concerned.

5.4 The Hon. Treasurer shall be responsible for the orderly administration of the financial affairs of the Club. The Hon. Treasurer shall be responsible for:

All financial matters including receipt of monies, payments and banking.

Applications for external financing such as bank loans or overdraft facilities provided that the application has been approved by the Executive Committee.

The production of an audited Annual Balance Sheet/Statement of Accounts and Annual Financial Report.

For the production of interim financial reports as required by the Executive Committee.

Ensuring that all cheques are signed by two of the following officers: Chairman, Hon. Secretary, Hon. Treasurer.

Ensuring an agreed insurance policy is in place. 

5.5 The Hon. Fixture Secretary shall prepare a list of fixtures for each season.
5.6 The Colts Manager shall be responsible for the administration and development of all policies relating to youth cricket and coaching.

 

6. Elections

6.1 All officers and members of the Executive Committee shall be elected at the Annual General Meeting.
6.2 All officers and members of the Executive Committee shall retire annually, but will be eligible for re-election.
6.3 Any Ordinary or Vice-President member of the Club may nominate a person for election as an officer or as a member of the Executive Committee.
6.4 All candidates for election shall be proposed and seconded in writing prior to the meeting. The prior consent of the candidate is also required.
6.5 The result of all elections shall be determined by a simple majority of Ordinary and Vice-President members. The Chairman may only cast his vote in the event of a tie.

 

7. General Meetings

7.1 The Annual General Meeting shall be held within one month of the end of the Financial Year of the club. The Financial Year shall end on 31st January each year.
7.2 At least 14 days notice shall be given of the Annual General Meeting in writing to all Club members accompanied by the Agenda and papers signifying the business to be transacted which shall include:

Confirmation of the minutes of the previous Annual General Meeting and any business arising therefrom.

Annual Report given by the Hon. Secretary.

Audited Balance Sheet/Statement of Accounts and Hon. Treasurer’s Annual Financial Report.

Election of officers and members of the Executive Committee.

Appointment of Club Welfare Officer.

Appointment of Hon. Auditor.

Notified amendments to the Constitution.

Agreement of schedule of Annual and Match Subscriptions for the year ahead.

Any other business duly notified to the Hon. Secretary.

7.3 The quorum for the Annual General Meeting of the Club shall be ten members.
7.4 An Extraordinary General Meeting of the Club may be called by either a simple majority of the Executive Committee or by a requisition signed by at least 20 Ordinary or Vice-President members of the Club. The Hon. Secretary shall convene an Extraordinary General Meeting of the Club giving at least 14 days notice in writing to all Club members and specifying the business to be transacted.

 

8. Discipline, Conduct and Welfare

8.1 The Club is committed to maintaining the highest standards of discipline and conduct. This Constitution incorporates The ECB Code of Conduct (October 2000) and the Spirit of Cricket statement included in the Preamble to the Laws of Cricket (2000 code).
8.2 The Club of its own volition and without any need for the receipt of a written complaint or any other prompting shall, where any alleged case of conduct which is not fair and proper, and/or is contrary to the Codes and Statements listed in Article 1 (above) shall convene an Internal Club Enquiry.
8.3 The Executive Committee of the Club shall be the body entrusted to undertake an Internal Club Enquiry. Should any member of the Executive Committee be the subject of such an enquiry they shall not be entitled to sit on that committee in its role as the body of enquiry.
8.4 The purpose of the Internal Club Enquiry shall be to establish the facts and, where appropriate, to take the necessary disciplinary action so as to ensure that the Club does not fail to properly control or discipline its player(s) and/or member(s) and to ensure that the Club acts in a manner designed to protect the good name of the Club and of cricket generally.
8.5 Any player or member requested to attend an Internal Club Enquiry, or any Appeal therefrom shall be entitled to be accompanied by a friend or other representative.
8.6 If the Internal Club Enquiry finds the misconduct proven, the Club shall have the following powers:

To require the player(s) and/or member(s) to write a letter(s) of apology within a specified time.

To record a reprimand and to give a warning as to future conduct.

To impose a fine.

To suspend the player(s) from consideration for selection for a given number of matches.

To suspend the player(s) and/or member(s) from membership of the Club for a given period.

If the conduct of the player(s) and/or member(s) constitutes gross misconduct the Club shall have the power to terminate the player(s) and/or member(s) membership forthwith.

The Club for the same offence may, if it is thought fit, impose more than one of the above penalties.

8.7 The player(s) and/or member(s) shall have the right of appeal to the President of the Club, or to the President’s nominee, for a review of the findings of the Internal Club Enquiry and of the penalty or penalties imposed. The decision of the President, or the President’s nominee, shall in all cases be final and binding.
8.8 All actions taken in relation to an Internal Club Enquiry shall be governed by the Guidelines on the Conduct of Hearings and Appeals and Sentencing Guidelines-Recreational Game published by the ECB (October 2000).
8.9 This Club is committed to maintaining the highest standards of welfare. This Club has a Duty of Care to ensure the safety and welfare of any person involved in its activities and to safeguard them and protect them from reasonably foreseeable forms of harm. This Constitution incorporates Safe Hands-The ECB Welfare of Young People Policy (2004), The Code of Conduct for Cricket Staff and Volunteers (2004) and any future versions of these policies. This Club fully adopts and implements all procedures contained in these policies.

9. Dissolution

9.1 A resolution to dissolve the Club can only be passed by a simple majority vote of Ordinary and Vice-President members at an Annual General Meeting or Extraordinary General Meeting of the Club.
9.2. In the event of dissolution, any assets of the Club that remain will become the property of St. Osyth Playing Field (Registered Charity # 1054653).

 

10. The Constitution

10.1 Amendment(s) to this Constitution shall only be made at an Annual General Meeting or an Extraordinary General Meeting of the Club with the specified notice of the meeting given in writing together with the proposed amendment(s).
10.2 Amendments to this Constitution shall require a two thirds majority of those Ordinary and Vice-President members voting to secure adoption.
10.3 The Executive Committee of the Club shall be empowered to deal with any matter arising in connection with the Club which is not provided for in this Constitution.

 

Adopted 22nd February 2004.

Amended 20th February 2005.

Last Updated ( Sunday, 22 November 2009 13:54 )